3 Scenarios When Communicating Online Is Not Right

3 Scenarios When Communicating Online Is Not Right3 Scenarios When Communicating Online Is Not RightThere are so many ways we communicate online. Theres schmelzglas, text messaging or messaging through one of the many apps out there that support it. But using email or messaging is not always the most effective way to communicate. In certain circumstances, you should avoid them. Sure, its easy to hide behind your computer and say what you want to say via the keyboard. But sometimes you need to step out into the world and use your voice. Here arethree situations where itd be better if you didnt hit send. Avoid Hitting Send To Resolve Conflict Weve all been part of an email or message string between two parties trying to resolve an issue. Sometimes, you might be one of the two main participants or perhaps youre simply one of many people someone felt compelled to include you. With every email or message reply, the issue escalates. In the end, what was perhaps a relatively small issue has become a much bigger one. This usually results in a face-to-face meeting between the two parties as well as a supervisor or manager to resolve the conflict. Instead of usingemail or messaging to resolve conflict either call the rolle or schedule a face-to-face meeting. If you are the recipient of an email or message from someone else trying to resolve an issue, resist the temptation to respond via email. Pick up the phone or walk into the other persons office and say, I received your email and thought it might be better if we discussed this situation one-on-one as opposed to by email. Do you have a few minutes to talk? If email is your only option, do not copy other people on it. Doing so escalates the issue. If youre on the receiving end of such an email dont hit reply all. Simply reply only to the individual who sent the email. If you do reply all, your reply should say, I appreciate you bringing this situation to my attention. Ill call you in just a minute to discuss. This w ill alert everyone who has been copied that you are taking care of the situation one-on-one. Avoid Hitting SendWhen Youre Upset After an upsetting situation or interaction, what we need is a cooling down period. Email and messaging do not lend themselves to this its instantaneous by design. Instead, onceyouve calmed down, call or visit the individual todiscuss the situation.If you are on the receiving end of a scathing email, avoid the urge to reply. Give yourself time tocalm down and then call the person and ask to discuss face-to-face. In the future, decide in advance that you will never use email or messaging when you are upset. Make this a non-negotiable pact with yourself. If you feel the need to write something when you are upset, hand write a message. Dont enter it into email even if you dont intend to send the message. You wouldnt be the first person who accidentally hit the send instead of the save button. Avoid Hitting Send to Send Bad News No one likes to receive bad nachrichtensendung and receiving it via email or a message can add salt to the wound. Have you ever emailed a client to tell them that their order was delayed? If the answer to any of those questions is yes, stop using email or messaging to communicate bad nachrichtensendung.Using email or messaging to communicate bad news can send the message that you dont care or that the issue isnt important enough to warrant your personal attention.When you use email or messaging to communicate bad news, you have no way of judging the persons reaction. Most likely, people will be disappointed or upset. If youre not delivering the news in person, their feelings of disappointment may escalate and create an even worse situation. Lastly, when you use email or messaging in this scenario you appear cowardly. Customers, co-workers, bosses, and friends appreciate people who have the courage to communicate bad news in person. If youre unsure if your message qualifies as bad news to ask yourself, Woul d I want to receive an email or message with this type of news or would I prefer to have it communicated in person?. Then act accordingly. While there is no doubt that email or messaging is a quick and efficient means of communication, its not always an appropriate one. Follow the guidelines above and avoid using email or message when its inappropriate to do so.